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DIY online Lucky Draw

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Online entries

You can design a branded, mobile-friendly online form to collect entries for your draw. We will give you a link or QR code that your audience can use to enter their details online. You’ll run your draw from these entries, and pick a winner live.

Design your form	Publish QR code	Draw a winner live

What can I use this for?

• Expo stands and trade shows

  • Collect leads at your next expo or demo day - now you have contact details for everyone who visited your booth

  • Run a draw on the last day

• Events and meetings

  • Encourage attendance - let people know you’ll be running a lucky draw for everyone who attends

  • They scan the QR code as they enter - draw a winner from those who are there

  • Or publish the link before the event and use it to collect RSVPs and preferences or special needs

• Store walk-ins

  • Put a QR code at your tillpoint or store entrance

  • Let customers scan as they enter or pay

  • Run a giveaway for those who have entered

• Online contests

  • Publish your link or QR code online

  • Let your audience enter your competition or raffle

  • If you want to link this to sales, get them to fill in a proof of purchase as they enter

• Surveys and market research

  • Encourage participation and collect your data at the same time!

  • Set up your form with your survey questions, and then draw a winner from participants.

Overview

Here’s an overview of how to collect online entries with Lucky Draw Plus:

SET UP YOUR ENTRY FORM

• Create your online entries form:

  • Use our template and form builder - easy, quick setup

  • Customise the look of your form - background, logo and organisation and draw names

  • Decide what fields you want to collect, for example firstname, lastname, mobile number

  • Set up a draw information page with the details and Ts and Cs of your draw

• Test your form

  • Use the test link or QR code to test your entry form

  • Keep making changes until you are happy

COLLECT YOUR ENTRIES

• Activate your live online entries

  • You will use 10 credits to activate your live entries, no matter how many entries you are going to collect

  • Open and close your live entries as required

• Send your audience to your live entry form

  • Give them the live link, or

  • Publish the live QR code so they can scan it to enter

• Monitor your entries as they come in in realtime on your live dashboard

RUN YOUR DRAW

• Close your entries when you are ready

• Prepare your entries file

• Load your entries, and draw your winners live with fun animation and sound

• Fully transparent live draw in-person or livestreamed, with winner certificates

Now let’s look at each step in a little more detail:

Set up your entry form

What your entry form will look like

We’ll give you a template and a form builder to create your own branded mobile friendly form.

Your entry form will include:

• Your organisation name

• Your draw name

• Your draw background image

• Your logo 1

• Your entry form fields (we’ll start you off with first and last name, email and mobile number fields by default but you can change these)

• A checkbox for entrants to agree to your Ts and Cs and ours (with a link through to your draw information page)

• A reCAPTCHA challenge to make sure your entries aren;t bots

See also Set up your entry form fields for things to think about when choosing and setting up your form fields.

See also Create your draw information page for ideas on what to include in your Ts and Cs.

Where to edit your entry form styling:

• Your organisation name comes from your Profile

• Your draw name, background image and logo 1 can be edited in your Settings | Background page. If you have not made changes here, the Lucky Draw Plus defaults will be used.

• Top tip! Make your background and logo filesizes as small as possible, so your form loads quickly for your users.

Your entry form will scale and look great on any device from mobiles and tablets to larger screens like desktop or laptops, with the mobile friendly version using the centre panel of your background.

Create your draw information page

You will want to give people some information about your draw, for example what the prizes are, the draw date, any terms and conditions and so on.

We will ask people to agree to these Ts and Cs when they enter, and we will direct them to your draw information page after they have successfully entered, or if they get to your form when the draw is currently closed.

Consider including some of the following information on your draw information page:

• Entry opening and closing dates

• Draw date, time and place

• Who can enter (or who cannot enter)

• What the prizes are

• How winners will be notified and when

• How prizes will be distributed and when

• Any other terms and conditions of your draw (make sure you check your local regulations)

• Contact information for queries about the draw

• Any personal information handling policy information in line with your country’s requirements

• If you would like to contact them later for marketing purposes, you could make this a condition of entry to your draw

You won’t put your draw information into Lucky Draw Plus. Instead, you should set out this information on your own site. It could be

• on a page on your website or belong

• a social media post

• an online document that your users can access.

Once you have set up your draw information, you will enter the link to this page into Lucky Draw Plus when you create your online entry form.

Top tip! After your draw, publish your results on this same Draw information page - people already have the link.

Create your online entry form

After logging in to Lucky Draw Plus, from the menu, go to Online entries

If your profile has not yet been completed you’ll be asked to do that first (we need your organisation name to include on your entry form.)

Enter your draw information link and click Create.

See also Create your draw information page

Your online entry Dashboard opens. From here you can set up and test your form, and then activate your live online entries.

Your test entry form is working and ready to test.

Access it by clicking the Browse button, or scanning the QR code.

Test forms have a “Test” watermark on them, but otherwise look and behave exactly as your live form will do.

You can now tweak your form styling, or change the default fields for your form.

See also Test your entry form - checklist for what to test before you activate live entries.

Set up your entry form fields

You can view and make changes to the fields on your entry form on the Form fields tab.

By default, we will start your form off with the following fields:

• First name

• Last name

• Email

• Mobile number

You can edit or delete these fields, or add your own new ones. Fields will show up on the entry form in the order in which they are displayed in the Form fields setup tab.

What fields should you include?

• Include any fields that you want to show up to your audience when you pick the winner, for example first name and lastname, or company name

• Include at least one field that will allow you to contact the entrant if they win, for example email or mobile number

• If you are collecting data for another purpose over and above a draw or contest, for example sales leads or market research, include the fields you would like to collect

• If regulations in your country require entrants into a draw or contest to answer a question, include this question as one of your fields

• If the rules of your draw say that you need to make a purchase to enter, include a field for them to put in proof of their purchase, for example a ticket number, serial number or receipt number

• Don’t include too many fields! If your form is too long or to difficult to complete, you may get fewer entries

What do you need to specify for each field?

For each field, you will give it a name, and then specify whether it should be required, unique, and whether it should show in your draw or not.

For my holiday contest I have these fields:

• All my fields are required, because I want my users to fill all of them in when they enter

• Only email is unique. I want each person only to enter once, so once an email address is used, it can’t be used again. However there may be two people with the same dream destination, so I don’t want to make that field unique.

• I will only show Full name in my draw when I pick a winner, and keep emails and destinations for my own information

Here are some more details on what to specify to help you set up your fields.

• Field name

  • The name of your field, as you would like it displayed on your entry form. You can enter the field name in any language.

  • If you are asking a question, write it out as your field name, for example: How many letters in our company name?

• Required

  • For each field, decide if it should be required or not, and if so check the Required flag.

  • If you have marked a field as required, people will be forced to fill it in before they can save their entry.

  • Make at least one field required, otherwise people will be able to enter without filling anything in at all.

  • It’s a good idea to make all of your fields required, unless there is a very good reason why a field should be optional.

• Unique

  • For each field, decide if it should be unique or not, and if so check the Unique flag.

  • If you make a field unique, the value or answer for that field will only be able to be used for one entry.

  • Use this when you want people only to enter your draw once, or where you want to make sure you can uniquely identify a winner. Choose a field that is likely to be unique for one person, such as national identity number. Email and mobile numbers are also unique.

  • Don’t make a field unique if it is likely to be the same for more than one person. For example, if you make first name unique and a person called John enters, no other person with the first name of John will be able to enter after that.

• Show in draw

  • You may want to collect quite a few fields of information, but only use a couple of them for your actual draw.

  • Decide what you want your audience to see when they watch your live draw. Will it be names, or for example ticket numbers?

  • Check only the fields that you want to show to an audience.

  • Don’t make highly personal or confidential information show up in your draw if you are collecting it.

  • You can choose up to three fields to show up in your draw.

Editing fields after you have opened live draw entries

Take care with changing your form fields after you have already begun collecting live draw entries.

If you add a new field to your form, the earlier entries will not have this field in them. If you change the name of a field in a way that changes it’s meaning, old entries might not make sense anymore.

You can change your form fields as much as you like while you are testing, but once you have opened live entries it is best not to change them unless for a serious reason.

Test your entry form - checklist

Test your entry form from the Dashboard page under Online entries. You can browse directly to the form with the Browse button, or scan the QR code.

Checklist for online entry form setup and testing:

• Your required and unique fields are behaving as expected

• Your draw information link is going to the correct place

• You are able to enter while Test entries are open

• You are not able to enter while Test entries are closed

• Your organisation name and draw name are showing up as you would like them

• Your background and logo are looking good

• The form looks great on both desktop and mobile

• You can view your test entries in the entries list and download them to CSV

• Try running a test draw with your online entries CSV to see the whole process end-to-end

Once you are happy, you are ready to activate your live form and start collecting entries.

Collect your entries

Activate live online entries

On the Online entries Dashboard, click Activate to activate your live online entries.

Credits required

• You will use 10 credits to activate your live entry form. This is a once-off activation fee for your live form - you can now collect an unlimited number of entries with that form.

• This fee is for collecting your entries online. You will still use draw credits to do your live draws (one credit per draw) when you later pick your winner.

• If you don’t have enough credits available, you’ll be taken to the Credits page, where you can buy or earn more credits.

• When you activate, you’ll receive an email confirmation, which will also detail your remaining credits.

Open or close entries

When you activate your live entries, they start off as Closed by default. If entries are Closed, entrants will not be able to enter the draw. This could happen before entries are open, or after the closing date. In this case they will be directed to your Draw information page.

Open or close your live entries as required on the Online entries Dashboard page. This gives you full control to activate your live entries ahead of time, get your live QR code or link to put into marketing materials, and then only Open up entries on the opening date.

Set calendar reminders to open and close entries on the correct dates, or when you are ready.

Send your audience to your entry form

As soon as you activate your live entries, your entry form link and QR code will be available on your Dashboard.

You can:

• Copy the link to your clipboard

• Download your QR code image file

Publish this to your users in whatever way suits you. Here are some ideas:

• Link to your form from your website, social media post or a marketing email

• Include the QR code on printed or online marketing materials, for example social media posts, flyers, posters

• Print the QR code and display it at expo stands, store entrances or tillpoints

• Display the QR code on a device like a tablet so that users can scan it from there

Monitor your entries

You can monitor your online entries in realtime as they come in, both test and live.

You will see a count of your entries on your Dashboard page.

You can also go to your Entries list page to view all entries and download them to CSV.

Run your draw

Prepare your entries file

• From your Entries list page, download your entries CSV.

• Remove any test entries from the file.

• Remove any entries that you do not want to include in the draw, for example duplicate or invalid entries.

• Decide which columns you would like to include in your draw - you can include up to three columns.

• Remove columns that you do not wish to show on the screen during the draw, for example the entry time and any private information.

• Make any formatting changes required. For example you may wish to convert everything to upper case.

• Save your entries file as either a CSV or spreadsheet.

Draw a winner

Use your entries file to load entries and run your draw with one of our great draw styles.

• Lucky Draw Plus is built to run visually stunning live draws, either in person, or livestreamed virtually, or both!

• Full transparency, guaranteed random algorithm, and downloadable winner certificates ensure trust.

• Branding, sound effects and winner animation options wow your audience.

See also Load entries

See also Draws